For health PMS platforms
Migrate patient records without the compliance risk
Vern imports charts, billing codes and referrals — mapped, validated and encrypted end to end, with every record touched written to an audit trail.
Onboarding teams at startups and publicly listed companies run their customer migrations on Vern
Why Vern
Patient data mapped and validated — without a compliance incident.
What breaks in a manual Health PMS move — and what Vern does about it.
Health data needs careful handling
A dropped field or an exposed export is a compliance incident, not just a data error, and the blast radius is your customer’s patients.
Billing codes don’t translate cleanly
Item and diagnosis codes vary by system and by country, and a mis-mapped code means claims start failing the week after go-live.
Fragmented history
Scheduling, clinical notes and referrals often live in disconnected modules that only relate to each other through a patient number.
Consent doesn’t carry over
Intake records and communication preferences have to migrate accurately, or the first campaign after cutover reaches someone who opted out.
How it works here
What Vern does differently on this data
Your mapping rules, not ours
Split names, normalise formats, recalculate derived fields, merge records — described in plain English and saved as a recipe you can read and re-run.
Billing code mapping
Item and diagnosis codes map onto your schema, and anything without a clean equivalent is raised for a person to decide rather than approximated.
Self-healing imports
After a run, the agent inspects every cell that failed validation, fixes what it can in the recipe, and re-runs. What it can’t fix is reported with an exact count, never silently dropped.
Encrypted, and regional
Patient data is encrypted in transit and at rest, and each tenant is pinned to a data region — United States or Australia — that nothing crosses.
A full audit trail
Every clarification, mapping choice and automated fix is logged with a before and after, attributed to a person or the agent, all the way back to the original upload.
Bulk document extraction
PDFs and scanned attachments are parsed into structured rows and linked back to the record they belong to, instead of arriving as a folder nobody opens.
What moves
What comes across, and what Vern adds on the way
- Patient charts
- Merged and deduplicated into one accurate history per patient.
- Appointments & referrals
- Reconnected to the right patient instead of stranded in a module.
- Billing & item codes
- Mapped to your schema — no post-launch claims scramble.
- Consent & intake records
- Carried over intact, including communication preferences.
Extractors
83 connectors for this space, and the agent writes the rest
Connect a source once and every customer you onboard off it reuses the same connection and everything Vern already learned about it.
How we handle this data
Vern maintains an information security program certified to ISO 27001, with encryption in transit and at rest, regional data residency, and a full audit trail on every record touched. GDPR compliance is in progress. We handle personal information under the Australian Privacy Act 1988 and its Privacy Principles, and we do not use your Customer Data to train foundation models. Our Trust Center has the current documentation for security reviews.
Visit the Trust CenterReady to migrate your next Health PMS customer?
See Vern turn a real export — whatever shape it arrives in — into validated, customer-approved records in your product.